EAST HARDWICK PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL

7.30pm Thursday 26th May 2022

1.Present: Cllrs. S. Radford (Chair), A. Lagden, E. Spurdens, and Clerk Ms J. Kendall.

Apologies: Cllrs. C. Wheatley, M. Wheatley

No member of the public attended the meeting.

  1. Minutes of the last meeting: held on 14th April 2022.These were accepted and signed as a true record. Proposed: Cllr E Spurdens, Seconded: Cllr A. Lagden.
  2. Matters Arising:
  • Road Safety: see item 5.
  • Village Jubilee Celebration: Cllr S Radford reported that the event will be held on Sunday 5th June, from 12-4pm. Posters are now displayed around the village. There is sponsorship from Enfield’s Estate Agents for prizes, and a grant from WMDC. A jubilee flag will be raised.
  • A meeting will be held in July to discuss the CIL funding.
  • Wilding: Cllr Radford has contacted WMDC on 3 occasions to arrange a site visit.
  1. Accounts:

Cllr. Spurdens reported a current PC bank account balance of £11102.65 with 2 further cheques paid in for £47.72.

A donation to the village produce show of £50 was raised.  No request for rental for meetings at the village hall has yet been received. ACTION: Cllr Radford will follow this up.

  1. Highways:

It was agreed that the Highways Forum held on 22nd April was a success with an action plan resulting. The location of data strips was discussed, 2 on Doncaster Road, and one on Darrington road. It was agreed that this should take place in term time when traffic is heavier.

ACTION:  Cllr Radford has arranged to meet Martin Barnes, the new Head of WMDC Highways. Also, to follow up on Smiley Sid and publicise on the Facebook page.

  1. Planning:

No new planning applications affecting EH.

  1. Correspondence:

Clerks and Councils Direct, Weekly Planning lists, Newsletters from YLCA, White Rose Newsletter, Register of Electors, Agenda for Town and Parish Council liaison group, Wakefield Branch meeting details, catalogues, Jubilee celebration information.

Election posters – have been displayed.

Community Governance Review – the 2nd consultation period is open until 31st May. ACTION: Cllr Radford will add to the Facebook page.

Further concerns about speeding: ACTION: having received a resident’s query regarding the 20mph limit zone created in Badsworth, Cllr Radford said that she will address this with the Badsworth PC Clerk and respond to the resident accordingly.

Thanks to Mr R Donaldson for his modifications to the flagpole which has extended the longevity of the flag.

Concerns over the mis-naming of ‘The Common Piece’ which will be amended in the minutes.

The Clerk will send update details for the Chair to YCLA.

Cllr Radford will review the Gypsy Travellers Sites consultation document.

More Money in Your Pocket WMDC benefit events.

NALC finance survey, it was felt that this didn’t apply to us.

WMDC Housing Plan survey 2023.

  1. Any Other Business:

 None

There being no further business, the meeting closed at 8.15pm.

Date of Next Meeting:  7.30pm Thursday 28th July 2022

ANNUAL GENERAL MEETING OF THE PARISH COUNCIL

Thursday 26th May 2022 at 7.00pm

DRAFT MINUTES

  1. Attendance & Apologies

Cllrs S. Radford, A. Lagden, E Spurdens, Clerk Ms J Kendall.

Apologies: Cllrs M Wheatley, C Wheatley.

  1. Election of Chair

Cllr Radford was unanimously re-elected as Chair. Proposed Cllr E. Spurdens, Seconded Cllr A Lagden.

  1. Minutes of the last AGM meeting – 27th May 2021

It was noted that at the meeting in January 2022 it was agreed that due to illness and the receipt of the CIL there would be no rental increase this year. .

These were accepted as a true record. Proposed Cllr E. Spurdens, Seconded Cllr S. Radford.

  1. Accounts Annual Governance and Accountability Return: Cllr. E. Spurdens

The Internal Audit was completed by John Ransome. This was approved.

The papers for the External Audit were completed.

ACTION: The Clerk will add these to the website, send the required documents to the auditors and display the papers on the noticeboard.

  1. Review of Rents

It was agreed not to make any changes.

  1. Any Other Business – None

The meeting closed at 7.30pm

Thursday 27th May 2021 at 7.00pm

  1. Attendance & Apologies

Cllrs S. Radford, A. Lagden, M Wheatley, C Wheatley, E Spurdens, Clerk Ms J Kendall.

Also, Wakefield District Cllr T. Hames.

Cllr Radford congratulated Cllr Tony Hames on his election, extending a welcome to all attendees.

  1. Election of Chair

Cllr Radford was unanimously re-elected as Chair. Proposed Cllr E. Spurdens, Seconded Cllr A Lagden.

  1. Minutes of the last AGM meeting – 1stJuly 2020

The 3 large allotments had not been included in the list of rental assets.

The website has now been updated so that it is accessible and fully compliant.

These were accepted as a true record. Proposed Cllr S. Radford, Seconded Cllr E. Spurdens.

  1. Accounts Annual Governance and Accountability Return: Cllr. E. Spurdens

The Internal Audit was completed by John Ransome. This was approved.

The papers for the External Audit were completed.

ACTION: The Clerk will add these to the website, send the required documents to the auditors and display the papers on the noticeboard.

  1. Review of Rents

It was agreed to make a small increase to apply from January 2022:

Large allotments to increase to £15

Small allotments to remain at £10

Garages to increase to £30

The Common Piece land to increase to £65.

  1. Any Other Business – None

In closing, the Chair extended thanks, on behalf of all Councillors to Clerk Ms Kendall, for her hard work and contribution to EHPC website improvements over the past year, to the continued benefit of all residents.

The meeting closed at 7.28pm

 

East Hardwick Parish Council Highways Forum

Friday 22nd April 2022 @ 7.30pm

Present:

East Hardwick Parish Council:

Cllr Sheila Radford, Chair

Cllr Andrew Lagden

Cllr Liz Spurdens

Cllr Carolyn Wheatley

Cllr Mark Wheatley

Ms Julia Kendall, Clerk

Guest – Graham West (Head of Highways and Transport Services, WMDC)

35 residents attended the meeting

 

Cllr Radford opened the meeting by welcoming Mr West and outlined the four main areas of concern raised by residents relating to Darrington Rd:

speeding; use by unauthorised vehicles; problems at Little Went bridge and the hazardous at the Doncaster Road/Sandy Gate Lane crossroads.

Mr West initially stressed that road safety is about feeling safe and that we are ‘all in this together’, to create a joint plan.

He said the Council’s duty is twofold:

To maintain the highway network and to keep it safe. Also ensure road safety and reduce the accident rating.

The Council can:

  • produce yellow lines and white lines on the roads
  • amend roads
  • introduce traffic calming measures
  • introduce weight restrictions
  • improve signage

However only the police have the power to enforce speeding restrictions and have the responsibility for & control over safety cameras.

(Note re safety cameras. In 2007, the Dept of Transport gave the powers to deploy cameras only where there is a safety issue & supported by accident data (not just if there is a speeding issue). The Council is currently lobbying to change these conditions so that cameras can be deployed more easily with less bureaucracy.

Speeding

Many concerns were raised regarding speeding through the village and on the A639 Doncaster Road including,

  • at least five blind bends on Darrington Road and existing speed limit of 30 mph therefore being too high
  • inconsistent speed limits from Carleton to the Darrington Road crossroads
  • use of Darrington Road as a rat run to the A1 and Ackworth and when the A1 is closed.

Solutions suggested included 20mph advisory signs, road bumps, road narrowing, Smiley Sid signs, chicanes, priority signage, speed cameras.

Graham advised that Smiley Sid monitors could be useful. A resident said they had received training but had not been given an opportunity to use the devices, as the police had told them they had no-one available to assist. Mr West said the Council had supplied the devices which were still available and that the trained residents should speak to the police again in this regard.

He also advised that the police have a portal service online (Op Snap) that allows individuals to share footage of traffic offences recorded on dash cams.

It was noted that it is legal to video or photograph anyone in a public place but that filming someone speeding is very difficult to capture and prove.

He advised that prior to introducing any further measures, comprehensive data needs to be collected to provide evidence to inform remedial measures necessary and, if there is an obvious problem, to enable the Council to lobby the police on residents behalf for greater enforcement.

He proposed that a traffic survey is carried out with recording points to be placed across Darrington Road and Doncaster Road that will, 24 hours per day 7 days a week, monitor the number, types and speeds of all vehicles. The information captured will then inform the way forward.

Residents need to agree the location points for the strips on Darrington Road and Doncaster Road.

Unauthorised HGVs/ heavy commercials/ farm traffic ignoring the less than 3T restriction

Concerns were raised that this restriction was constantly ignored and was especially bad when the A1 is closed.

Also that farm traffic (from other than the two EH farms), with fully loaded trailers, were using Darrington Road to access fields in Darrington and beyond but originating from outlying villages.

It was suggested that road narrowing might solve the problem but this was felt to be non viable as access is necessary for emergency vehicles and larger delivery vehicles needing to access premises within the village.

Mr West said he believed the existing 3T weight restriction was not practical to be enforced by the police.

He recommended that it should be increased to prohibit unladen weights in excess of 7.5T which is more meaningful and enforceable enabling police to be requested to enforce it, especially when the A1 is closed.

Hazardous Crossroads at the junction of A639 Doncaster Road/ Darrington Road/ Sandy Gate Lane

Serious concerns were raised as to the hazardous nature of those drivers turning right onto Doncaster Road from the village, due to the blind bend and vehicles on the A639 ignoring the 30mph speed restriction. Many local people now either move into the hatched area to obtain a sight line or seek an alternative route.

Additional problems were experienced at this junction when vehicles had parked on Darrington Rd less than 10m from the junction, causing hazards for vehicles turning left into Darrington Rd from the A639 especially when faced with a car approaching the junction.

Concerns were also raised that even though there had been numerous accidents/ near misses at the junction, these were not classed as ‘recordable data’ because serious personal injury had not been sustained.

Mr West responded to the following suggestions:

  • Large convex mirror erected opposite the junction

The Council cannot erect a mirror due to maintenance issues and possible reflective problems but it cannot stop a mirror being erected on private property if this was desired

  • Traffic lights

This is a non starter due to affordability and the vast amount of data needed to justify such action

  • Rumble strips

This is not possible due to the environmental impact of noise

  • Double yellow lines to prevent cars parking near the junction

This can be easily done. It requires a traffic regulation order so that yellow lines will be put down to allow enforceability. This would provide extra manoeuvrability at the junction.

He stated that with such junctions, it is about visibility and gateways so that drivers know they are coming to something different, thereby requiring:

  1. Consistent mileage restrictions. Currently they are confusing and inconsistent and not fit for purpose and should be reviewed and streamlined so less clunky.
  2. Adequate lighting. The LED lighting will be coming soon which will improve lighting greatly and properly illuminate the junction
  3. Enforcement – the data collection will hopefully provide evidence so the Council can lobby the police to enforce speeding restrictions already in place.

Little Went Bridge

Concerns were raised about the hazardous blind bend and adjacent deep ditch on the approach to the village from Moor Lane: four vehicles having gone off the road since Christmas 2021.

One suggestion was to erect a gate to the bridge but it was acknowledged the chance of this being agreed was slim

Mr West proposed the following:

  • to provide advance signage to slow down with possible chevrons
  • review the scrim and surface texture for skidding resistance to see if fit for purpose and if not –
  • Install a vehicle restraint system that vehicles would hit and bounce back
  • Review the possibility of a priority system, although the sight line might be an issue.

Other issues

The problem of lack of footways (on Station Road leading to the Rustic Arms and alongside Doncaster Road leaving the village) was raised as being extremely dangerous for pedestrians, especially when many vehicles were speeding at these locations.

He stated that a review would need to be carried out and would depend on the number of people using the road etc..

Way Forward

Thanks were given by all to Mr West and, after his departure, Cllr Radford confirmed the next steps.

  • Notes of the meeting and a summarised action plan would be circulated, after approval by Mr West, to those in attendance.
  • Highlights would be posted on the EHPC Community Facebook page and the EHPC website.
  • Comments would be invited (especially relating to the location of the two points that will record the traffic data) as it is ‘the residents plan’, prior to submitting to Wakefield Council Highways.
  • A further meeting will be arranged following the outcome of the traffic survey.

 

ACTION PLAN

Speeding: Traffic survey

  1. To identify and agree the location of the recording points on Doncaster Road and Darrington Road – ALL
  2.  To submit the locations to WMDC Highways – EHPC
  3. For the survey to be actioned – GW
  4. For a meeting to be arranged following the findings of the survey – EHPC
  5. For paper copies of the survey results to be provided – GW

Speeding – Smiley Sid

For those trained in the use of Smiley Sid to pursue access with the police & arrange deployment of the devices

Weight Restrictions (& Access only) Darrington Rd

  1.  For the weight restriction to apply to vehicles with unladen weight of 7.5T or greater – GW
  2. For new signage to be erected at both ends of Darrington Road – GW
  3. Following the above, for the police to be lobbied to enforce, especially when the A1 is closed – GW

Hazardous Crossroads – junction A639/Darrington Road

  1. For lighting to be improved at the junction – GW
  2. To review and remedy inconsistent mileage restrictions to ensure fit for purpose and renew all signage – GW
  3. To issue a traffic regulation order for yellow lines to be placed at the junction to ensure the 10m parking restriction is clear and enforceable – GW
  4. Following the outcome of the traffic survey (& hopefully with sufficient evidence acquired) for the police to be lobbied to enforce speeding restrictions near to the junction – GW

Little Went bridge

  1. to provide advance signage to advise ‘slow down’ and possible chevrons – GW
  2. to review the scrim and surface texture for skidding resistance to see if fit for purpose – GW
  3.  if the road surface review determines it is not fit for purpose, to install a vehicle restraint system – GW
  4. to explore the possibility of a priority system – GW

Footways

  1. to request a review for pathways to be provided on Station Road towards the Rustic Arms and on Doncaster Road out of East Hardwick – GW
  2. To ensure existing, but overgrown, unusable pathways are cleared at these locations – GW

 

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL

7.30pm Thursday 14th April 2022 (via Zoom online)

(Note: This meeting replaced that scheduled for 31st March 2022, but cancelled due to illness.)

1.Present: Cllrs. S. Radford (Chair), A. Lagden, E. Spurdens, C. Wheatley, M. Wheatley

and Clerk Ms J. Kendall.

Apologies: District Cllr T. Hames.

One member of the public attended the meeting.

  1. Minutes of the last meeting: held on 27th January 2022.These were accepted & signed as a true record. Proposed: Cllr C. Wheatley, Seconded: Cllr A. Lagden.
  2. Matters Arising:
  • Road Safety: see item 5.
  • Community Governance Review Update: Cllr Radford reported that the initial EHPC recommendation for an expanded boundary had been agreed by Wakefield Council, in principle. Although two additional Councillors were proposed, this was not agreed. However, Cllr Lagden stated that, if necessary, other councillors could be co-opted from the increased electorate of Kennels and Hundhill. The 2nd consultation is now open until 31st May. She will post to the PC Community FB Group, inviting further comments and submissions. Final approval is due on 29th July and the new boundary would be then reflected in the May 2023 elections. Cllr Radford was thanked for her hard work on behalf of the village. She, in turn, extended thanks to the many residents who had actively enabled the views of villagers to be communicated to Wakefield Council in support of the PC proposals.
  • Village Jubilee Event: Cllr C Wheatley reported that the Queen’s Jubilee meeting had been postponed due to illness, but further meetings are being arranged and the event will be held on Sunday 5th June, with posters now displayed around the village.
  • A1 Repairs: Cllr Radford reported that she had discussed the vehicular problems with the Chief Project Manager (Yorkshire) responsible for A1 improvements at Highways England. In consequence, it was agreed that when the next A1 Northbound scheduled repairs took place, ‘No Access to A1 North’ signs would be strategically placed at the A639 & Moor Lane junctions, to reduce the traffic volumes using Darrington Rd as a short-cut. These could only be advisory, so non- enforceable, unfortunately.
  1. Accounts:

Cllr. Spurdens reported a current PC bank account balance of £1127, excluding a CIL payment received on 29 Oct 2021.

A further meeting will be arranged in the next two months to discuss the CIL in more detail.

Cllr C Wheatley reported that the Allotment & Garage Rents have all now been collected.

The Clerk will present expenses for sign-off after the Highways Forum on 22nd April.

  1. Highways:

Cllr Radford reported continued concerns from residents about

  • speeding through the village
  • the dangerous corner at the top of Darrington Rd/A639 where parking reduces visibility
  • the bad bend and deep ditch on Darrington Rd and need for additional signage at the Little Went bridge.

We have received copies of correspondence between a resident and District Cllr George Ayre concerning these matters.

In consequence, Cllr Radford has arranged a Highways Forum open to all residents on Friday 22nd April at 7.30.

Graham West, Head of WMDC Highways, will address the attendees and take questions.

District Councillors Ayre & Hames (Ward 13) and EH Parish Councillors will also be present to answer questions.

It is hoped that as many residents as possible will take this opportunity to have their opinions heard by decision-makers at Wakefield Council. Similarly, the objective is for all residents to understand what solutions are both practical and possible, in order to achieve the traffic calming and safety measures we seek.

  1. Planning:

No new planning applications affecting EH.

  1. Correspondence:

Clerks and Councils Direct, Weekly Planning lists, Newsletters from YLCA, White Rose Newsletter, Register of Electors, Agenda for Town and Parish Council liaison group, Wakefield Branch meeting details, catalogues, booking requests for the Village Hall, Jubilee celebration information.

Election posters – have been displayed.

Community Governance Review.

Residents’ concerns about speeding.

Co-opted members recruitment

Representation on the Wakefield Branch – Cllr Radford is our representative, but although an additional rep is sought, we do not have the current capacity to provide such and no online meetings are being offered.

  1. Any Other Business:

Mr L. Driffield attended the meeting to outline his proposal for rewilding and creating wildflower areas in the village – at the top of the common, by the allotments on Church Lane and by the Pump House on Darrington Rd. These areas would be cut once and year and volunteers would help remove cuttings. They would help wildlife and be carbon neutral.

Additional considerations:

The cost would be about £25 for wild flower seeds.

WMDC would need to be cautioned for extreme care when mowing/strimming these areas.

Councillors were supportive, but felt a visit to the sites would better inform the proposal. To be arranged with Mr Driffield in due course.

 

There followed a presentation to Cllr Radford in appreciation of her hard work, on behalf of the village, in the first step of the Community Governance Review, recognising her having successfully brought the 3 areas of the village together, as well as hopefully retaining East Hardwick Parish Council in its own right.

There being no further business, the meeting closed at 8.50pm.

Date of Next Meetings:  AGM: 7.00pm and 7.30pm Thursday 26 May 2022

 

7.30pm Thursday 27th January 2022

1.Present: Cllrs. S. Radford (Chair), A. Lagden, E. Spurdens, C. Wheatley and Clerk Ms J. Kendall. Apologies: Cllr. M. Wheatley

No members of the public attended the meeting.

  1. Minutes of the last meeting held on 25th November 2021

The minutes were accepted as a true record. Proposed: Cllr  A. Lagden, Seconded: Cllr E.. Spurdens.

  1. Matters Arising:

Speed enforcement: Cllr Radford reported that she attended a meeting at Walton PC where a presentation by Graham West of WMDC had explained the various traffic calming measures being employed in this village as a result of residents’ concerns and how decisions were reached regarding implementation and suitability. Mr West indicated he would be pleased to review any representations from EHPC in a similar regard. She will discuss our current concerns further with District Cllr Hames before making any draft submissions to the Council.

 

A1 Repairs: Phase 1 was completed on 18 Dec, ahead of schedule, so the problem created by diversions, displacing heavy traffic along Darrington Rd had reduced.

 

Village Social Events: Cllr C Wheatley reported that she had met the Chair of the village hall committee, Gail Taylor, and updated plans for 2022, viz. Village Breakfast, a Big Lunch for HM Queen’s Jubilee Celebrations in June and tree planting and a plaque to commemorate the Jubilee. A date for a further meeting was to be arranged. (UPDATE now arranged for 2pm 23 Feb ‘22 in VH.)

 

Salt supplies: Cllr Radford reported that she had accessed the WMDC gritting website and asked for East Hardwick to be added to the priority gritting route. She had also publicised their scheme for voluntary Snow Wardens but as yet, there were no takers.

 

  1. Accounts

Cllr. Spurdens reported a current PC bank account balance of £953.30, excluding a CIL payment received on 29 Oct 2021.

A further meeting will be arranged to discuss the CIL in more detail.

 

Review of Rents: This was discussed and it was agreed to make no change, therefore annual rents remain at:

Large allotment £12.50

Small allotment £10

Garage plots £27

The Common Piece £62

 

Annual Precept: Cllr. Spurdens reported that she had met Cllr Lagden and proposed a 10% rise to allow for inflation. The total is £706 with £400 from reserves. This was agreed and the Clerk will return the documentation.

 

  1. Highways

Cllr Radford reported continued concerns about the accidents on the bad bend on Darrington Rd which at least three vehicles had failed to negotiate in the past two months, being driven into the roadside field ditch. The structure of the bridge has been damaged and a chevron sign demolished by these accidents. She has requested remedial action by Wakefield Council and also reported via fixmystreet.com

She also was pleased to report that the 2 hazardous lighting columns have now been re-sited at the Cawood Gardens development, allowing pedestrians safer negotiation of the pavement, although the BT telephone pole still awaits removal.

An update is awaited from District Cllr Hames who was discussing his concerns with WMDC Highways about the hazardous junction at Darrington Rd & Sandygate Lane with A639 Doncaster Road and had hoped to arrange a site visit by the Planning dept to identify appropriate traffic calming measures.

Cllr Radford reported that she had posted a FB Community Group reminder about hazardous vehicle parking within 10m of the A639 & Darrington Rd junction. Numerous complaints had been received from drivers whose sight line was obstructed and who had indicated that WMDC and/or the Police may need to be involved if the problem continued. Councillors all agreed that the situation should be resolved with the common consent of residents, who would not want to be a contributory factor in any accidents at this already hazardous junction.

 

  1. Planning:

One new planning application within our area has been submitted, for a replacement garage at a dwelling on Darrington Rd.

The PC took a neutral position, requiring no further action.

 

  1. Correspondence:

Clerks and Councils Direct, Weekly Planning lists, Newsletters from YLCA, White Rose Newsletter, Register of Electors, Agenda for Town and Parish Council liaison group, Wakefield Branch meeting details, catalogues, booking requests for the Village Hall, notification of payment of the Community Infrastructure Levy, query about the school site, request about family members, Jubilee celebration information, YLCA request for addresses – distributed, notice of Precept, notice of auditing, Community Governance Review documentation.

 

Thanks were extended to resident Mr Jeff Hill for volunteering as a WMDC Litter Hero and organising successful litter picks in the village.

 

Community Governance Review Update:

Cllr Radford reported that it is 15 years since the boundaries were reviewed and WMDC has asked that all Parishes revisit their current elector and councillor numbers to assess if these adequately continue to meet the needs of all residents.

East Hardwick Parish Council, with only 153 voters within its boundary, is a likely target for change. This may be to expand, merge or remain as a small community without councillors, just holding parish meetings.

However, a more obvious and natural solution, favoured by all residents who responded, would be to extend the EH Parish boundary to encompass all residents of the village of East Hardwick ie. those having a WF8 3xx postcode. This would include residents of Hundhill and those to the west of the A639, who are currently within the Ackworth Parish Council boundary, as far as the railway line and extend to the south as far as the River Went, aligning with the parochial boundary. A map outlying this was posted on the FB Community page for information.

The alternative of all EH residents being merged into Ackworth PC was neither favoured nor considered a suitable option, given the traditions, identity, culture and history of East Hardwick Village.

Cllr Radford tabled a proposal that the EH boundary be extended as described. This was seconded by Cllr C Wheatley and all Councillors voted in agreement. Cllr C Wheatley also voted by proxy, on behalf of Cllr M Wheatley, in absentia.

All present signed the draft document outlining the PC’s response and proposed changes. The Clerk will submit the official response by email and Cllr Radford will deliver the original document to WMDC Electoral Services, by the deadline of 31st January.

Thanks were extended to Jayne Elliot and Barbara Pollard for their involvement and support and also to Cllr Radford for her hard work in the publicising of the Review and its implications for all affected residents.

 

  1. Any Other Business:
  • Cllr Lagden will deliver the new residents’ Welcome handout to our one new resident.
  • Cllr Radford and Cllr Spurdens are researching archived documents regarding the historic ‘hand over’ arrangements and documented decisions regarding the boundary and trustee responsibilities of the Village Hall site and will report any updates.
  • Cllr C Wheatley has booked the Village Hall for Parish Council meetings in 2022.

 

There being no further business, the meeting closed at 8.45pm.

 

Date of Next Meeting:  7.30pm Thursday 31st March 2022

Minutes of meeting held on January 27th 2022

  1. Present: Cllrs. S. Radford (Chair), A. Lagden, E. Spurdens, and Clerk Ms J. Kendall.

Apologies: Cllr.  M. Wheatley and C. Wheatley,

Two members of the public attended the meeting.

  1. Minutes of the last meeting held on30th September 2021

The minutes were accepted as a true record. Proposed:  Cllr L. Spurdens. Seconded: Cllr A. Lagden.

  1. Matters Arising:

Defibrillator training: Cllr Radford thanked Mr Ralph Horn for his excellent presentation, commenting that it was a most informative session held in October and attended by 8 residents.  It was agreed that more locals may wish to attend a further session.

ACTION: Cllr Radford will conduct a poll on the EHPC Community FB page

 

Speed enforcement: Cllr Radford reported that she is intending to attend a meeting hosted by Walton PC on their traffic calming measures which may inform our own efforts within East Hardwick.

ACTION: Cllr Radford will provide an update to the next meeting.

 

Cllr Lagden reported concerns about the amount of through traffic in the village and Doncaster Road following the road works on the A1 and the consequent diverted traffic.

ACTION: Cllr Radford will speak to District Cllr Hames to see if WMDC can assist by cautionary warning signs to drivers seeking ‘short cuts’ through the village.

Social Event: Cllr Radford reported that she and Cllr C Wheatley had met the new Chair of the village hall committee, Gail Taylor, who has subsequently communicated some of their plans for 2022, viz. Village Breakfast, a Big Lunch for HM Queen’s Jubilee Celebrations in the summer and, with support from the PC and PCC, a tree planting to commemorate the Jubilee.

  1. Accounts

Cllr. Spurdens reported a current PC bank account balance of £1394.49. We have received notification from WMDC that the Community Infrastructure Levy has been paid but it is not yet showing in the account. The Public Liability insurance renewal has been paid.

  1. Highways

Cllr Radford reported continued concerns about the street furniture causing a potential hazard on the pavement outside the Cawood Gardens development. She has both emailed WMDC and reported to fixmystreet.com who have submitted a formal report to the District Council on our behalf. However, it appears that the obstructing poles cannot be moved until payment is received from the developers.

We await an update from District Cllr Hames who was to share his concerns to WMDC about the hazardous junction of Darrington Rd & Sandygate Lane with A639 Doncaster Road and also arrange a visit by Planning Officer to examine and discuss traffic calming measures.

However, a number of complaints have been received re parking at this busy junction, where the sight line of traffic entering and leaving is often reduced or obscured due to other vehicles parked or loading too close to the mouth of the junction. Factors such as speeding on the A639 junction approach and abnormally heavy traffic flow on both roads, as a result of A1 diversions, have conspired to increase the safety concerns of all road users at this junction.

Cllr Radford suggested that new residents and their visitors may be unaware of this potentially dangerous situation and suggested that she re-iterate the rules of the Highway Code governing parking at junctions. These state that parking should not be within 10m (32ft) of the junction.  If an accident occurred or WMDC Civil Enforcement Officers noted an obstruction, due to the presence of a motor vehicle on a road, then Penalty Notices or new road makings may ensue.

To assist the situation, the Village Hall committee has posted a timetable of VH events, so that residents can see when the VH Car Park is available for their use.

It is recognised that this is becoming a sensitive issue for residents and it was emphasised that any parking should be a matter of mutual consideration for other road users. However, the Parish Council hopes residents understand the PC can only inform and advise on the situation and hopefully resolve the matter by goodwill, so avoiding any confrontational situations or escalation.

ACTION: It was agreed that Cllr Radford post another reminder about Junction Parking to the Group FB page, for information, then if the situation remains unresolved, to examine further solutions through Wakefield Council Highways.

  1. Planning:

No new planning applications within our area have been submitted.

  1. Correspondence:

Clerks and Councils Direct, Weekly Planning lists, Newsletters from YLCA, White Rose Newsletter, Register of Electors, Agenda for Town and Parish Council liaison group, Wakefield Branch meeting details, catalogues, booking requests for the village hall, notification of payment of the Community Infrastructure Levy, Renewal of the insurance.

  1. Any Other Business:

No update has been received as yet from District Cllr Hames, regarding the issue of potential road salting in villages not able to accept bulk salt deliveries. SR will pursue.

Cllr Lagden has distributed the new residents’ Welcome handout to 10 new residents.

There being no further business, the meeting closed at 8.05pm.

Date of Next Meeting:  7.30pm Thursday 27th January 2022


Thursday 30th September 2021 7.30pm

1. Present: Cllrs. S. Radford (Chair), A. Lagden, E. Spurdens, C. Wheatley, and Clerk Ms J. Kendall.

Apologies: Cllr. M. Wheatley

Two members of the public attended the meeting, and two district councillors.

2. Presentation by Cllr Tim Saunders, Chair of the Wakefield Branch of the YLCA.
The Wakefield branch meets three times per year and is one of 12 branches in Yorkshire. Its aim is to discuss issues of common concern and is linked to the National Association. Cllr Saunders is the new chair and is looking to raise attendance. The PC is entitled to 2 votes at meetings but all councillors are invited and are welcome to attend. Cllr Radford is our nominated representative. She thanked Cllr Saunders for his presentation.

3. Minutes of the last meeting held on 29th July 2021
The minutes were accepted as a true record. Proposed: Cllr L. Spurdens. Seconded: Cllr A. Lagden.

4. Matters Arising:

Dog waste bins: Cllr Spurdens reported that footfall has decreased and no concerns have been raised from residents near the proposed site. It was agreed that no further action would be taken unless the waste problem recurred.

Defibrillator: Cllr Radford reported that Mr Ralph Horn has offered familiarisation training in the use of the defibrillator. It was agreed that this will be publicised through the Facebook page and posters when arranged.
ACTION: Cllr Radford will liaise with Mr Horn.

Speed enforcement: see item 5.

Social Event: Cllr C Wheatley reported that she had met the new chair of the village hall committee who is keen to organise event. Cllr Wheatley suggested that the creation of a village archive would be a constructive and enjoyable activity in which many residents may like to participate, in order to capture the history of the village. Such future events will be discussed at a joint meeting of VH, PC & Church representatives on a date tba. ACTION: Cllr C Wheatley

Code of Conduct: Cllr Radford reported that no formal adoption needs to be made as our unanimous agreement was officially recorded in previous minutes.

4. Accounts
Cllr. Spurdens reported a current PC bank account balance of £1468.55 with £154 to be paid out.

5. Highways
New road signage by the Darrington Rd bridge, comprising 3T weight restriction, chevrons, road painting denoting SLOW advance warnings and solid white road border markings, has now been recently been completed.

District Cllr Tony Hames raised our shared concerns regarding traffic calming measures and reducing excessive speed on the A639 Doncaster Road and specifically near the busy Darrington Rd junction. Possible solutions may include clearer advance warning, possibly with flashing lights or rumble strips. He will raise this issue with members of WMDC Highways.

Cllr Saunders advised that, in Walton, as a precursor to the possible introduction of a reduction in existing speed limit, the average speed of motorists was measured to provide the necessary data for traffic calming. A traffic survey would always be needed in the first instance, before any justification could be made for such changes. Cllr M Wheatley was tasked with following this up at the July meeting.
ACTION: Cllr M. Wheatley will contact West Yorkshire Casualty Prevention Partnership to seek advice their advice on progressing speed enforcement within the village.

More traffic lights are scheduled on Darrington Road, for a single day in October, the date is not yet known.

6. Planning:
Cllr Radford has sent three emails to Highways regarding the hazardous lampposts in the middle of the pavement outside Cawood Gardens. This has also been reported to WMDC by Cllr Hames but apparently the developer, Glam Living, has been slow to respond preventing the re-siting being scheduled.
No new planning applications within our area have been submitted.

7. Correspondence:
Clerks and Councils Direct, Weekly Planning lists, Newsletters from YLCA, White Rose Newsletter, Register of Electors, Agenda for Town and Parish Council liaison group, Wakefield Branch meeting details, catalogues. Wakefield city centre Masterplan. New booking arrangements for the village hall.

Cllr Radford reported that she has liaised with members of the new Village Hall Committee and contact details have now been shared.

The issue of salt provision was discussed. It was agreed that we cannot accept the offer of 5T of loose salt this year as we do not have any suitable storage facility. A solution would be to provide additional salt bins through the village. Cllr Hames offered to raise the issue of salting the roads in remote villages with Highways and report the result.

The website has been updated and hosting fees paid.

8. Any Other Business:

Cllr Spurdens reported that she has ordered the wreath for Remembrance Day.

The Clerk has updated the New Residents Welcome sheet and Cllr Lagden offered to distribute this to new residents.

Residents attending the meeting expressed concerns about overhanging branches from trees in the grounds of the village hall. They were advised this was not a matter for the PC and any queries should be taken up with the Village Hall Committee.

There being no further business, the meeting closed at 8.50pm.

Date of Next Meeting: 7.30pm Thursday 25th November 2021

7.30pm Thursday 29th July 2021

  1. Present: Cllrs. S. Radford (Chair) , A. Lagden, E. Spurdens, C. Wheatley and M. Wheatley, and Clerk Ms J. Kendall.

Apologies: None

Four members of the public attended the meeting,

  1. Minutes of the last meeting held on: 27th May 2021

The minutes were accepted as a true record. Proposed:  Cllr C. Wheatley, Seconded: Cllr L. Spurdens.

  1. Matters Arising:

Dog waste bins: Cllr Spurdens reported that no concerns have been raised from residents near the proposed site. Cllr Radford reported that other local villages had installed these bins, but it appeared volunteers were responsible for their emptying and restocking of bags. As our village is small it may not be a viable option without the assistance of WMDC. It was agreed to enquire further into the situation.  (SR & LS)

Defibrillator: Cllr Radford reported that Mr Ralph Horn has now replaced the old pads. The replacements cost £56 & will expire on 28 November 2023.  Requests for volunteers to be trained in the use of the defibrillator will be published as soon as suitable numbers can be confirmed with Mr Horn. She thanked Cllr M. Wheatley for installing movement activated solar lighting above the defibrillator enabling its use during the hours of darkness.

Speed enforcement: Cllr Radford reported that WMDC are reluctant to impose further traffic calming measures in the village without evidence of their necessity, evidenced by accident statistics and have no plans to take any initiatives at present. She reported that, looking at other villages within WMDC area, it seems that success in imposing any speed restrictions has been achieved by: traffic surveys, residents’ consultation, PACT meetings, hand-held speed cameras and consultation and approval by WYCPP.

ACTION: Cllr M. Wheatley will contact West Yorkshire Casualty Prevention Partnership to seek advice their advice on progressing speed enforcement within the village.

  1. Accounts:  Cllr. Spurdens reported a current PC bank account balance of £1468.
  2. Highways:

Cllr Radford reported that several potholes have been marked for repair in Darrington Road abutting the Cawood Gardens development.

In relation to our continuing concerns about the hazardous Doncaster Rd/ Darrington Rd junction, it appears that the suggested of use of a convex mirror at this location is not a method recommended or supported by WMDC for a variety of reasons. However, District Cllr Tony Hames has advised that members of WMDC Highways are to visit and assess safety measures, subsequent to the building of six new dwellings at  Potwells Farm and any impact of additional traffic, to assess if the current speed signage and road markings are adequate.

Resurfacing work is due to start on Sandy Gate Lane and Rigg Lane in August which will necessitate road closures at these locations.

  1. Planning:

Cllr Radford confirmed that concerns about the dangerous current siting of the two lighting columns and a telegraph pole at the centre of the pavement outside Cawood Gardens has been raised by Cllr Hames with the Highways Dept.. It appears these should have been listed for re-siting in the original planning application but, by an oversight, were not. BT and Amey Engineering have been requested to undertake this work. Cllr Radford has written to WMDC pointing out the dangers to pedestrians in the meantime and asking when this will be rectified. However, it seems this is in likely to be until later in the year.

  1. Correspondence:

Clerks and Councils Direct, Weekly Planning lists, Newsletters from YLCA, White Rose Newsletter, Register of Electors, Agenda for Town and Parish Council liaison group, Wakefield Branch meeting details, catalogues. Bookings for the village hall.

  1. Any Other Business:

Adoption of the Model Code of Conduct for Councillors: all present agreed to adopt this and Cllr Radford is looking into formal adoption procedures with the Monitoring Officer at WMDC.

Cllr C Wheatley reported that a village social has been requested in view of numerous events being cancelled due to the COVID lockdown. It was agreed to liaise with the Village Hall Committee for possible available dates.

Cllr Radford expressed concern that several vacancies on the Village Hall Committee may impact adversely on bookings for community group activities, but will endeavour to arrange a meeting with VH representatives to clarify the situation and offer what assistance may be required.

Cllr Lagden reported dumped waste on Sandy Gate Lane has been reported as fly-tipping by a concerned resident and promptly cleared by WMDC.

Yet another enquiry has been received from a party interested in the purchase and development of the Old Village School. The current owner has not indicated if he wishes to sell and the enquirer has been informed to contact the Land Registry for owner details as the PC cannot provide this information under the terms of the Data Protection Act.

Residents attending the meeting expressed concerns about lack of parking at the top of the village and inability to arrange any suitable arrangements to use the VH car park. They were advised this was not a matter for the PC and any queries should be taken up with the Village Hall Committee.

There being no further business, the meeting closed at 8.35pm.

Date of Next Meeting:  7.30pm Thursday 30th September 2021

 

7.30pm Thursday 27th May 2021

1. Present: Cllrs. S. Radford, A. Lagden, E. Spurdens, C. Wheatley and M. Wheatley, and Clerk Ms J. Kendall.

Apologies: None

One member of the public attended the meeting, Cllr Tony Hames, who was welcomed to the meeting.

2. Minutes of the last meeting held on: 25th March 2021

The minutes were accepted as a true record. Proposed: Cllr L. Spurdens, Seconded: Cllr C. Wheatley.

3. Matters Arising:

Dog waste bins: Cllr Spurdens retabled concerns that a dog waste bin could be unsightly and possibly attract dumping of litter. She not yet heard from affected residents, living in close proximity to the common pathway, who are monitoring the situation. Cllr Spurdens will report back at the next meeting. This item was therefore deferred.

Notice board: Cllr Radford has purchased a new lockable board which can be attached to the present board and it will be erected as soon as possible. (Now done, with thanks to two local residents for their kind assistance.)

Defibrillator: The Clerk reported that she had spoken to Mr Ralph Horn who is overseeing the defibrillator and willing to train interested persons in its use.

Cllr Radford reported that she had spoken to representatives of the village hall, regarding the installation of a defibrillator solar light and further discussion will take place when the cost of purchase and installation is clearer.

Cllr M. Wheatley agreed to look into coatings for solar lighting, although it is recognised that this must be positioned so that it does not adversely affect the cottages backing on to the carpark.

Speed enforcement: see item 5 Highways below.

4. Accounts:  Cllr. Spurdens reported a current PC bank account balance of £761.

5. Highways:

A resident has contacted the PC with details of his concerns about speeding traffic on Darrington Road and suggesting the need for traffic calming measures, and highlighting the problems at the blind junction with Doncaster Road, the lack of signage and speeding on Doncaster Road.

This was discussed at length and the associated problems with the possible reduction of the current 30mph speed limit without any means of ensuring its enforcement. It was agreed that the only real deterrent to speeding traffic would be to install a permanent speed camera.

Cllr Hames agreed to raise these concerns with the WMDC Transport executive.

The Clerk will draft a reply to the resident.

Cllr Hames reported that the disruptive traffic lights on Darrington Road are due to be completed by June 6th. However, he raised concerns that the sewerage may not be adequate so further disruption may be expected.

He informed the meeting that 6 new properties are being developed at Potwells farm on Sandy Gate Lane, this will significantly increase traffic using the junction on Doncaster Road. In addition, the Cricket club is increasingly active which is also increasing traffic at the junction. He will pursue this with the Highways department.

Cllr Radford raised the issue that police accident figures, upon which Wakefield Council rely to assess highway enhancements and traffic calming measures, do not provide an accurate reflection of the true extent of the problem, neither at the junction with Doncaster Road nor at the bend by the bridge on Darrington Road.

However, in response to the PC’s recent request, a chevron sign has been erected but we still await further signage and road marking to delineate the road width.

Similarly road signage at the Doncaster road junction has been refreshed but we await improved road marking, drawing the attention of drivers on the main road to the potential hazard of emerging traffic from Darrington Road.

Potholes are still bad through the village, particularly at the Cawood Gardens development and this will be monitored for discussion at the next meeting.

On a positive note, it was reported that the farm traffic, which was raised as a concern in January, has improved throughout the village.

6. Planning:

Cllr Radford reported that recent planning applications had been submitted for housing alterations and development by both numbers 18 (approved) and 71 Darrington Road. She advised Councillors to refer to the details on WMDC website for full information and report any concerns, which she would then collate for our formal response, if any, to the Planning Dept..

Cllr Hames reported that a planning application had been submitted for a cafe in Hundhill to which there are objections over increased noise and traffic. The Manse is now up for sale with planning for a separate dwelling. The development for 6 dwellings at Potwells farm land  has been approved..

Concerns over the development at the Paddock, now called Cawood Gardens, were raised. Residents have expressed disappointment with the new builds; the development is deemed unsightly and the central gap, affording a view toward the church, is feared a likely target for further future development, despite a Restricted Development conditional order being imposed on new purchasers of the dwellings.

7. Correspondence:

Clerks and Councils Direct, Weekly Planning lists, Newsletters from YLCA, White Rose Newsletter, Register of Electors, Agenda for Town and Parish Council liaison group, Wakefield Branch meeting details, catalogues.

The Clerk will add the request for Scrutiny and Standards for members to the website.

Cllr Spurdens reported that 2 more shelves are to be fitted in the phone box.

Rural Broadband Consultations: Cllr Radford will respond, providing anecdotal information but advising that we do not have the capacity to collect the detailed information requested.

8. Any Other Business:

Adoption of the Model Code of Conduct for Councillors: Cllr Radford recommended that this revised document be adopted and this will be ratified at the next meeting. She will investigate the requisite form for completion by Councillors in respect of Declarations of Interest.

It was agreed that the Allotment Tenancy Agreement should be updated, with appropriate conditions, to allow the siting of a small shed by the allotment tenants.

Cllr C Wheatley will take over oversight of the Allotment from Cllr Radford and will also keep waiting lists of interested parties for each of the rental assets, for reallocation as and when these are vacated by tenants.

Cllr Lagden reported a resident’s concerns regarding full, possibly blocked, drains along Darrington Road. It was suggested that the resident be best advised to report such concerns via the specific form on the WMDC website, as this has been proved to be most effective means of ensuring remedial action is undertaken and also avoiding duplication.

There being no further business, the meeting closed at 9.15pm.

Date of Next Meeting7.30pm Thursday 29th July 2021

 

ANNUAL GENERAL MEETING OF THE PARISH COUNCIL

Thursday 27th May 2021 at 7.00pm

MINUTES

  1. Attendance & Apologies

Cllrs S. Radford, A. Lagden, M Wheatley, C Wheatley, E Spurdens, Clerk Ms J Kendall.

Also, Wakefield District Cllr T. Hames.

Cllr Radford congratulated Cllr Tony Hames on his election, extending a welcome to all attendees.

  1. Election of Chair

Cllr Radford was unanimously re-elected as Chair. Proposed Cllr E. Spurdens, Seconded Cllr A Lagden.

  1. Minutes of the last AGM meeting – 1stJuly 2020

The 3 large allotments had not been included in the list of rental assets.

The website has now been updated so that it is accessible and fully compliant.

These were accepted as a true record. Proposed Cllr S. Radford, Seconded Cllr E. Spurdens.

  1. Accounts Annual Governance and Accountability Return: Cllr. E. Spurdens

The Internal Audit was completed by John Ransome. This was approved.

The papers for the External Audit were completed.

ACTION: The Clerk will add these to the website, send the required documents to the auditors and display the papers on the noticeboard.

  1. Review of Rents

It was agreed to make a small increase to apply from January 2022:

Large allotments to increase to £15

Small allotments to remain at £10

Garages to increase to £30

Common Piece land to increase to £65.

  1. Any Other Business – None

In closing, the Chair extended thanks, on behalf of all Councillors to Clerk Ms Kendall, for her hard work and contribution to EHPC website improvements over the past year, to the continued benefit of all residents.

The meeting closed at 7.28pm